Agenda - 18 May 2020 (Annual Parish Council Meeting)

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14 May 2020

In accordance with The Local Authorities & Police & Crime Panels (Coronavirus) (Flexibility of Local Authority & Police & Crime Panel Meetings) (England & Wales) Regulations 2020 this meeting will be held by video conference call.

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Councillors are hereby summoned to attend the Annual Meeting of GORSLEY & KILCOT PARISH COUNCIL to be held by video conference call at 7:30pm on Monday 18th May 2020 for the purpose of transacting the following business.

                                                                                                                                Arin Spencer (Mrs)      

Clerk to Gorsley & Kilcot Parish Council

Members of the Public are invited to address the Council at 7:30pm on matters on the agenda. (Public to speak for a maximum of 3 minutes each with the Public Session being no longer than 30 minutes).

AGENDA

1                   To elect a Chairman for the 2020/21 civic year and receive the Chairman’s declaration of acceptance of office.

2                   To elect a Vice-Chairman for the 2019/20 civic year

3                   To receive apologies for absence

4                   To receive declarations of interest and requests for dispensation regarding items on the agenda.

Councillors are reminded of the need to review their Register of Pecuniary Interests and advise the clerk of any changes.

5                   To approve and sign the minutes of the full council meeting held on 2 March 2020

6                   Matters arising from previous minutes (for information only)

Clerk’s report and action tracker.

7                   To receive reports from County and District Councillors (if available)

8                   To appoint a Lead Member for Finance

9                   To consider renewal of annual subscriptions:

  1. 1Gloucestershire Association of Parish & Town Councils (£73.06)
  2. 2Gloucestershire Rural Community Council (£25.00)
  3. 3Parish Online (£36.00)
  4. 4Information Commissioner (£35.00 by direct debit)

10               To confirm the Parish Council’s insurance provider for 2020/21 and review the insurance provided by the policy in terms of all insurable risks.

11               Financial Matters

  1. 1To note Coop Bank statement at 31/03/2020 showing balance of £9,237.40
  2. 2To approve Bank Reconciliation as at 31/03/2020
  3. 3To approve year end accounts as at 31/03/2020
  4. 4To approve summary of Reserves as at 31/03/2020
  5. 5To approve payment of the following expenses:

DESCRIPTION

CHQ NO

POWER

BUDGET

AMOUNT

GAPTC Subscription

100027

LGA 1972 s.143

Subscriptions

£ 76.03

Parish Online

100028

LGA 1972 s.143

Subscriptions

£ 36.00

Staff Expenses

100030

LG(FP)A 1963 s5

Staff Expenses

£ 46.80

BHIB Insurance

100031

LGA 1972 s.111

Insurance

£ 188.23

  1. 6Payments already made and brought to council for noting:

DESCRIPTION

CHQ NO

POWER

BUDGET

AMOUNT

Staff Salaries (Mar)

SO

LGA 1972 s112(2)

Staff Costs

£ 196.16

Staff Salaries (Apr)

SO

LGA 1972 s112(s)

Staff Costs

£ 196.16

  1. 7To approve the following list of standing orders and direct debits:

DESCRIPTION

FREQUENCY

AMOUNT

DATE

Information Commissioners Office

Annual

£35.00

December

Staff Salary

Monthly

£196.16

26th

12               Annual Governance and Accountability Return 2019/20

  1. 1To agree to certify as exempt from a limited assurance review and complete the Certificate of Exemption.
  2. 2To approve and sign Section 1 - Annual Governance Statement 2019/20
  3. 3To approve and sign Section 2 - Accounting Statements 2019/20
  4. 4To confirm dates for the exercise of public rights (15 June – 24 July 2020)

13               Planning

  1. 1To note planning decisions

P0141/20/FUL Erection of a first floor extension and a two storey extension with associated works at Brookfield Cottage Sterrys Lane Gorsley HR9 7AH

Decision: Refused

  1. 2To consider new planning applications
  2. 3To discuss progress of enforcement action in the parish

14               Highways / PROW

15               To agree the following schedule of meetings for 2020/2021:

Planning Meetings

Ordinary Meetings

Monday 1st June 2020 at 6:00pm

Monday 6th July 2020 at 7:30pm

Monday 3rd August 2020 at 6:00pm

Monday 7th September 2020 at 7:30pm

Monday 5th October 2020 at 6:00pm

Monday 2nd November 2020 at 7:30pm

Monday 7th December 2020 at 6:00pm

Monday 4th January 2021 at 7:30pm

Monday 1st February 2021 at 6:00pm

Monday 1st March 2021 at 7:30pm

Monday 5th April 2021 at 6:00pm

Monday 3rd May 2021 at 7:30pm

16               To receive items for the July meeting agenda

17               Date and time of next meeting                                     Monday 6th July 2020 at 7:30pm

                                                                                                          By video conference call

PLANNING APPLICATIONS WILL BE AVAILABLE FOR VIEWING BY THE PUBLIC FROM 7.15PM ON THE NIGHT AND BY APPOINTMENT WITH THE CLERK (Mrs Arin Spencer 07484619582) AT CHRIST CHURCH GORSLEY

ALL MEETINGS OF THE COUNCIL ARE OPEN TO THE PUBLIC AND PRESS WITH THE EXCEPTION OF ITEMS CONSIDERED UNDER STANDING ORDER 1C

All meetings can be moved downstairs if stairs are an obstacle to attendance at a meeting or a Loop System is required. A wheelchair ramp can be provided to access the church.

“Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, sexual orientation, marital status and any disability), Crime and Disorder, Biodiversity, Health and Safety and Human Rights.”

Clerk to Parish Council

Arin Spencer Mobile: 07484 619582 This email address is being protected from spambots. You need JavaScript enabled to view it.

Chairman

Nigel Warwick
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