Minutes Annual Meeting 8th May 2017

Gorsley & Kilcot Parish Council

Minutes of the Annual meeting held on Monday 8th May 2017 at 7.30pm

in Upper Room Christ Church Gorsley

Present: Cllr. Nigel Warwick, Cllr. David Clough, Cllr. Graham Price and Cllr Nigel Poole

In attendance: Mrs Margaret Highton (Clerk) and two members of the public.

  1. Election of Chairman: It was proposed by Cllr. David Clough, seconded by Cllr. Graham Price, and agreed unanimously that Cllr. Nigel Warwick be elected Chairman for the forthcoming year.

  1. Apologies for absence:

  1. Declaration of Interest: There was none.

  1. 5.Requests for Dispensations: There have been no requests.

  1. Election of Vice Chairman: It was proposed by Cllr. Graham Price, seconded by Cllr. Nigel Warwick, and agreed unanimously that Cllr. David Clough be elected Vice Chairman for the forthcoming year

  1. Appointment of Planning Committee: it was proposed by Cllr. Nigel Warwick, seconded by Cllr. David Clough, and unanimously agreed that the Full Council would meet for all planning matters.

  1. Appointment of Lead member for Finance: it was proposed by Cllr. David Clough, seconded by Cllr. Nigel Warwick, and agreed unanimously that Cllr. Graham Price should be appointed as Lead member for Finance.

  1. 9.Declaration of Interest Forms: Members were advised of their obligation under the Code of Conduct to register changes to the Clerk and Forest of Dean District Council as soon as possible.

  1. 10.Planning:
    1. a)Planning Application: Former Poultry Sheds, Ford Farm, Kilcot – Prior approval for the change of use of Agricultural buildings to three residential dwellings (Use Class C3). After a discussion, Cllr. David Clough proposed and Cllr. Graham Price seconded and it was agreed unanimously that the Parish Council’s response would be: “It is not clear to the Parish Council whether this proposal would meet the requirements of the relatively recent legislation that permits the development of former agricultural buildings, or the implications this legislation has on extant FODDC planning policies. However, it does conflict with the parish of Gorsley & Kilcot being considered a small settlement without defined settlement boundaries" and "as such is regarded as part of open countryside and generally unsuitable for new development” in the Forest of Dean District Council Settlement Hierarchy. In addition, Policy CSP7 is clear that new development should respect the settlement hierarchy and stresses the need to develop sustainably. The Parish of Gorsley & Kilcot is at the very bottom of the settlement hierarchy and generally unsuitable for new development. Policy CSP4 requires “that all development should be concentrated at settlements” and “located in accord with the existing settlement pattern and hierarchy”.
    2. b)Planning Application: Brookfield Cottage, Sterrys Lane, Gorsley – Completion of conversion of f
    3. c)Planning Decisions: The following applications had been given planning permission: Water Storage tank Conigree Road: Siting of a metal storage container for use as agricultural storage (Retrospective) and Fields adjacent Conigree Road: Erection of a roofed circular water storage tank for agriculture purposes (part – retrospective). It was decided that for the following application, no prior approval was required: Haygrove Kilcot Fields, adjacent to Conigree Lane – Prior notification for the installation of a bunded concrete pad.
    4. d)Enforcement Matters: A response had been received from Ryno Van der Hoven (Forest of Dean District Council Senior Enforcement Officer) stating the action that had been taken in each case that is outlined in the Action Tracker (attached to these minutes). The Clerk was asked to write back asking for further updates and advising Mr Van der Hoven that there are 4 cars in the field at the corner of Mill Lane and Ford Lane including a car in the ditch. ACTION: Clerk to write to Mr Van der Hoven.

  1. Co-option of Councillors: This will be placed on the July agenda as no one at present has come forward to fill the vacancy. Councillors agreed to continue looking for a new councillor.

  1. Annual Subscriptions:
    1. a)Gloucestershire Association of Parish & Town Councils - £75.79
    2. b)Gloucestershire Rural Community Council - £25 (last year)

  1. Parish Council Insurance Provider for 2017/2018: Gorsley & Kilcot Parish Council is in the third year of a three-year agreement with AON. The defibrillator had been added but is considered a low risk.

  1. External Auditor’s report for 2016/2017: A copy of this had been circulated to all Councillors. After a discussion, Cllr. David Clough proposed and Cllr Nigel Poole seconded that the report should be completed and signed by the Chairman, Cllr. Nigel Warwick, and the Clerk and this was agreed unanimously.

  1. Annual accounts up to 31st March 2017: The accounts had been circulated to all councillors and after a discussion, Cllr. David Clough proposed and Cllr. Nigel Poole seconded and it was agreed unanimously that they should be adopted. Cllr. David Clough as Chairman of the meeting and the Clerk then signed the Accounts.

  1. Accounting statements for 2016/2017 in External’s Auditors report: The accounting statements had been circulated to all councillors and after a discussion, Cllr. David Clough proposed and Cllr. Nigel Poole seconded and it was agreed unanimously that they should be adopted. Cllr. Nigel Warwick as Chairman and the Clerk then signed the Accounting Statements.

  1. 17.Minutes

  1. Report from the Clerk on actions requested in the Minutes dated 6th March not covered elsewhere in the agenda and Action Tracker: Clerk reported that the defibrillator would soon be installed at Buildbase and it was hoped that Buildbase would carry out the regular checks. Cllr. Nigel Warwick offered to do the checks if Buildbase unable to do them and the Action Tracker is attached to these minutes.

  1. 19.Financial Matters:
    1. a)Clerk’s Expenses for 2017/2018:
    2. b)Payments made in the last two months and accounts to be paid:

  1. 20. B4221 and Related Matters:
    1. a)Resurfacing/patching on B4221: The Clerk had been in correspondence with Gloucestershire County Council/Amey about the diversion along B4222 as traffic lights will be along this road due to Gas Works and the fact that the whole road will not be resurfaced and some will only be patched. All emails have been sent to the councillors. Cllr. Nigel Warwick had been informed by the Drainage Team, who came to measure up at Kilcot Cross that the work would be done during the resurfacing. Gorsley & Kilcot Parish Council are still awaiting a Bus Stop Refuge design and this work was scheduled to be done with the resurfacing. Cllr. Nigel Warwick said he would investigate the gas works as they seem to be on B4221 as well as B4222. ACTION: Clerk to write to Rhodri Grey re resurfacing
    2. b)Other Highway Matters: Rhodri Grey has said that Gloucestershire County Council would give a weight limit on B4222 “due consideration” if consulted when Herefordshire progresses the Traffic Regulation Order. Cllr. Nigel Warwick will contact Harry Bramer. It is believed that there are Community Speedwatch Signs by John Kyrie School in Ross-on-Wye. Clerk and Councillors to check and take photographs. Clerk to check whether a SPECs bid for VAS can be made to Police and Crime Commissioner. ACTION Cllr. Nigel Warwick to contact Harry Bramer, Community Speedwatch Signs to be checked in Ross-on-Wye and Clerk to contact PCC.

  1. Gorsley & Kilcot Parish Council response to Electoral Review of Forest of Dean Warding Arrangements: after a discussion, Cllr. David Clough proposed, Cllr. Graham Price seconded, and it was agreed unanimously that the Parish Council response would be that they would like Gorsley & Kilcot Parish to be in a rural ward.

  1. Clerk’s attendance at a training course on Data Protection, FOI and Records Management:

  1. Dates of Meetings until May 2018 It was agreed that meetings would be generally held on 1st Monday of alternate months. Therefore, the meetings in 2017/2018 will be Mondays 10th July, 4th September, 6th November, 8th January, 5th March and 14th May at 7.30pm. There would be a meeting on the following days if there were any planning applications to discuss: Mondays 7th August, 2nd October, 4th December, 5th February and 2nd April at 6.30pm.

  1. Items for the next meeting’s agenda:
    1. a)SPECS Fund
    2. b)Neighbourhood Watch

  1. Councillors’ and Clerk’s submissions – for information only: Clerk had received a letter from Forest of Dean District Council about Community Led Housing but it was agreed that this is not appropriate for the Parish. Clerk had received an email from Hashpoint, who will be contacting all parishioners re help in locating their properties for emergency vehicles.

As there was no further business, the meeting was closed.

Clerk to Parish Council

Margaret Highton
01531 820245
Mobile: 07581 312585
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Chairman

Nigel Warwick
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