Gorsley & Kilcot Parish Council
Minutes of the meeting held on Monday 8th January 2018 at 7.30pm
in Upper Room Christ Church Gorsley
Present: Cllr. Graham Price, Cllr Ms Catherine Gardner and Cllr Nigel Poole,
In attendance: Mrs Margaret Highton (Clerk)
- In the absence of Cllr. Nigel Warwick (Chairman) and Cllr. David Clough (Vice Chairman), Cllr Nigel Poole proposed and Cllr Ms Catherine Gardner seconded and it was agreed unanimously that Cllr. Graham Price should chair the meeting
- Apologies for absence:
- Declaration of Interest: None
- 4.Requests for Dispensations: There had been no requests.
- Report from the Clerk on actions requested in the Minutes dated 13th November and 4th December not covered elsewhere in the agenda and Action Tracker: The Action Tracker had been circulated to all councillors on 19th December. The Clerk had nothing else to report.
- Co-option of Councillor: No suitable person has been found. Councillors to look for a suitable candidate. It was suggested that previous Parish Councillors could be approached. ACTION: Councillors and Clerk to look for a new Councillor.
- Gorsley Community Shop and Post Office: A public meeting will be held on 15th January and the first newsletter has been circulated. A mobile Post Office is now calling at Gorsley Baptist Church on Wednesdays 2.30pm – 3.30pm and Fridays 2.15pm – 3.15pm and this is proving very successful. Gorsley Baptist Church provide refreshments on Wednesdays
- General Data Protection Regulation: GAPTC had sent out information about this regulation that comes into force in May 2018 and suggesting that all Parish Councils need a Data Protection Officer outside the Parish Councils, which would have a cost implication. Parish Councillors did not feel there was enough information to what this Data Protection Officer would be doing and whether Gorsley & Kilcot Parish Council would need one. Any cost implication could be covered by reserves.
- 10.B4221 and related Matters:
- a)Letter sent to Gloucestershire County Council re problems with Diversion during Resurfacing/Patching of B4221: A letter had been received with an agreement to consult further if work on B4221 was planned in future.
- b)“Unsuitable for HGV’s” Sign in Ford Lane: Mr & Mrs Wilkins had requested a “Unsuitable for HGV’s “ in Ford Lane due to the number that try to use it and then have to back out onto the B4222 . The last lorry that did this damaged a tree in Mr & Mrs Wilkins’ garden. The Parish Councillors agreed that the Clerk could write to Rhodri Grey on this matter. ACTION: Clerk to write to Rhodri Grey.
- c)Update on work requested to Rhodri Grey including Drainage Work at B4222/B4221 Junction and Oxenhall Lane Ford: Brockmore Lane and Stoney Lane had been cleared and the gullies are in the system to be cleared. No progress has been made about the dangerous gully outside Old School House. The Clerk had received an email from Martyn Davy on behalf of Newent Cycling Group stating that they had not heard anything from Rhodri Grey since their site meeting in May 2017 and could the Parish Council chase for the options available to solve the problem. The Cycling Group are not in favour of using the bridge over the stream on the footpath that Rhodri Grey mentioned to Parish Council as a possible solution. Rhodri had sent details of the drainage scheme at B4222/B4221 junction and asked if Gorsley & Kilcot Parish Council would contribute to the £7K cost. The Parish Councillors wanted to know what was in the scheme. As far as they were aware, it was a gully in Aston Ingham Road and a concrete collar for the gully outside Normanhurst, which did not constitute £7K of work, and they were not willing to contribute to this type of work. Cllr. Nigel Warwick had sent photographs as requested to Gloucestershire County Council re the pooling of water at Poona. ACTION: Clerk to write to Rhodri Grey
- d) Speedwatch Training: Speedwatch Training took place at 10am on Saturday 2nd December with four councillors, the Clerk and one parishioner. PCSO Sue Pritchard is willing to come out on first use of equipment (which is interactive sign to be placed at the side of the road) and train anyone who missed the training in December. She is also placing recording strips in the road near Ryelands to record speeds and types of vehicles as one car was recorded , whilst we were training, at 60mph in a 40mph limit It was agreed to decide on a date for Speedwatch at the March meeting.
- e)Mobile VAS in Parish: PCC will contact parish when/if the funds become available. We need to provide as much evidence with our requests as possible therefore Speedwatch sessions with their results recorded are useful. Clerk to talk to PCC as Rudford & Highleadon now have a VAS on B4215 that is moved from one location to another to ask what equipment they are using. ACTION Clerk to contact Rudford & Highleadon PC.
- f)Snow in Parish: Our Snow Warden reported that he had had little contact from Gloucestershire County Council but he would be contacting them about damage done to his tractor. An email of thanks had been received from Lee Hine on behalf of other parishioners and this had been passed onto Mark & Sam Goulding. A thank you letter was to be sent to Mark & Sam Goulding for their efforts. An email had been received from Gill Bebb about the lack of grit bins at Ford Lane. The Clerk was asked to write to Rhodri Grey asking for grit bins at Kempley Road and Ford Lane. ACTION Clerk to write to Rhodri Grey
- 11.Financial Matters:
- a)Payments made in the last two months and accounts to be paid: proposed and Cllr. Nigel Poole seconded and it was agreed unanimously that the payments on the sheet attached to these minutes could be made in accordance with the budget:
- b)Budget for 2018/2019: No change was to be made to the budget agreed at November meeting.
- c)Precept for 2018/2019: after a discussion, Cllr. Graham Price proposed, Cllr. Nigel Poole seconded, and it was agreed unanimously that the precept would be increased by 2% to £5385.
- 12.Planning Matters:
- a)Enforcement matters: A response to the Parish Council’s letter was received from Peter Williams. In the email, the no reason was given for the lack of communication between the Enforcement Officer and Gorsley & Kilcot Parish Council and it just said that Alistair Chapmen would be contacting the Clerk to arrange a meeting to discuss the hedge situation. The Clerk was told to ask Paul Waterhouse to any meeting. ACTION: Clerk to chase Alistair Chapmen if no contact made by end of January.
- b)Planning Decisions: Sunnydale Blue Lane Kilcot – Erection of garden room and double garage has been given permission.
- 13.Community Dementia Awareness Session: This is to be arranged in April so it can be advertised in the Church Newsletter as well as the Parish Newsletter. The session will be at Gorsley Village Hall and open to all in Gorsley & Kilcot Gloucestershire and Herefordshire. Clerk to liaise with Sarah and Gorsley Village Hall Booking Secretary
- 14.Newsletter: This will be sent out by Easter, which is at the end of March so all articles to be available by the March meeting. Lee Hines is available to edit the Newsletter. CLERK to advise Cllr. Nigel Warwick re Chairman’s Report and to ensure all articles available by March meeting.
- Annual Parish Meeting: The date to be discussed at the March meeting
- Clerk’s Attendance at Parish Mapping Training on 24th January:
- Standing Orders: The Standing Orders had been circulated to all Councillors. Cllr. Graham Price proposed, Cllr Nigel Poole seconded, and it was agreed unanimously that no changes should be made to the Standing Orders.
- Financial Risks: The Financial Risk Assessment and Financial Regulations had been circulated to all Councillors. The Clerk explained that she was using HMRC Basic Tools to calculate any Tax or NI due. Cllr. Graham Price proposed, Cllr Nigel Poole seconded, and it was agreed unanimously that no changes should be made to the Financial Risk Assessment and Financial Regulations.
- Items for the next meeting’s agenda:
- c)Insurance Quotes
- Councillors’ and Clerk’s submissions – for information only: None