Minutes - 06 January 2020

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Gorsley & Kilcot Parish Council

                                                                                                                                                                                                                                  

Minutes of the Parish Council Meeting

Held on Monday 6th January 2020 at 7:30pm in the Upper Room Christ Church, Gorsley

                                                                                                                                                                                                                                  

Present:            

Councillors:    Nigel Warwick (Chairman), David Clough (Vice-Chairman), Graham Price, Steve Excell, John Barker, Nigel Poole

Officers:         Arin Spencer (Parish Clerk and RFO)

                        Three (3) members of the public

89                    Apologies for Absence received from Cllr Catherine Gardner.

90                    Declarations of Interest and Requests for Dispensation. None.

91                    Minutes

Resolved: Approved and signed the minutes of the parish council meeting held on 4th November 2019 as a correct record nem con.

92                    Planning

  1. 1Applications
  2. 1.1P1882/19/FUL Replacement of existing former poultry buildings with 3 no. dwellings, bat houses and associated landscaping and works at Ford Farm Poultry Sheds, Ford Lane, Kilcot (///delay.melts.uncle)

                   Member of the public, L Watkins, was given leave by the chairman to make the following representation:

      The property currently has permission for Class Q development.

      The existing poultry sheds are unattractive agricultural buildings containing asbestos.

      If returned to agricultural use, the sheds would be a nuisance to local residents.

      New dwellings rebuilt within the existing footprint can be developed sympathetically within the landscape, with a higher energy rating (it is difficult to insulate the existing structures well), and with improved eco credentials.

      The proposed landscaping design will enhance the biodiversity of the site.

                   Cllr Warwick observed that to date FoDDC has not been supportive of this kind of development as Gorsley & Kilcot has no defined settlement boundary. However, it was generally agreed that the proposed development would be an improvement on what is currently there and no councillors had any specific objections.

Resolved:  To comment no objections nem con.

  1. 92.2Decisions

Permission granted:

  1. 2.1P1386/19/FUL Erection of a stable block with attached hay and feed store for equine use at Brookfield Cottage, Sterrys Lane, Gorsley (///crush.prancing.exact)
  2. 2.2P1387/19/FUL and P1388/19/LBCWeddings and events use of the house and garden, together with the erection of an orangery and associated works and demolition of aviary at Briery Hill House, Briery Hill Lane, Kilcot GL18 1NH. (///record.blogs.century)
  3. 2.3P1555/19/FUL Conversion of garage to annexe ancillary to main dwelling including associated works at Hartleys Barn, Ross Road, Gorsley (///decay.height.creeps)

93                    Budget and Precept 2020/21

  1. 1Councillors considered the following draft budget for 2020/21 and

Resolved:  To approve the draft budget for 2020/21 nem con.

Description

BUDGET

YTD

Year End

BUDGET

BUDGET

Notes

2019/2020

Spend

Forecast

2020/2021

2021/2022

Salaries

       2,354

       1,569

       2,354

       2,490

       2,565

1

Home working allowance

             350

           104

           208

             72

             84

2

Clerk's Mileage

             23

             23

             50

             50

Training

           400

           135

           174

           300

           315

Chairman’s Allowance

           100

             -  

             -  

           100

           100

Councillor's Mileage

             50

             -  

             -  

             50

             50

Stationery/Postage

           120

             17

             40

           100

           105

3

Newsletter

             90

             -  

             90

             95

           100

Internal Audit

           185

           176

           176

           185

           190

Insurance

           190

           168

           168

           168

           173

4

Election Expenses

             146

           147

               -  

             -  

             -  

Subscriptions

           265

           144

           168

           185

           191

5

Room Hire

           255

             -  

           255

           265

           275

APM Expenses

               25

             -  

               25

             30

             30

Laptop Computer

             -  

           324

           324

             -  

             -  

Computer Software

             -  

             42

             42

             40

             40

Website Hosting

           100

             20

             56

             72

             74

6

Grants & Donations

           100

             -  

             -  

           100

           100

Work on Kilcot Green

           750

             -  

           750

           750

           750

New Speedwatch Kit

             -  

             -  

             -  

           175

             -  

General Reserve

           300

             -  

             -  

           200

           200

Election Reserve

             -  

             -  

             -  

           300

           300

7

IT Hardware Reserve

           100

           100

8

VAT Paid

             -  

             95

             95

             -  

TOTAL EXPENDITURE

         5,780

         2,965

         4,948

       5,827

         5,791

Other Income

               19

               19

             19

               19

VAT Claimed

 

               95

 

Precept

         5,547

         5,547

       5,808

         5,772

9

TOTAL INCOME

         5,566

         5,661

       5,827

         5,791

             

NOTES:

           

1. NALC LC1 SCP 8

£10.37/hour x 20 hours x 12 months =

£           2,489

   

2. Home Working Allowance:

£6 x 12 months =

£               72

3. Stationery:

     

£               20

   

       Printing:

£5/month x 12

 

£               60

   

       Postage:

3 x £0.61 2nd class stamps x 12 months

£               22

   
       

£               102

   

4. Third year of three year fixed premium insurance contract

£               168

5. Subscriptions

     

Ex VAT

 

VAT

 

GAPTC Annual Subscription

£               72

 

£         -  

 

Parish Online

 

£               30

 

£           6

 

NALC LCR Magazine

 

£               17

 

£         -  

 

GRCC Annual Subscription

£               25

 

£         -  

 

Society of Local Council Clerks

£               40

£         -  

       

£               184

 

£           6

6. 1&1 Ionos Managed WordPress Essential:

£6 * 12 months

£               72

7. Election Reserve - towards provision for £1200 in the event of a contested election in 2023

8. Based on replacement of laptop every four years

9. Precept

2019/2020

2020/2021

       
 

£           5,547

£           5,808

       

    Per Tax Band D Property

£           41.86

£           43.60

       

    Per Week

£             0.81

£             0.84

       
  1. 2Based on the approved budget, council

Resolved:  To set the precept for 2020/21 at £5808 nem con.

94                    Financial Matters

  1. 1Considered appointing GAPTC as Internal Auditor for the 2019/2020 financial year.

Resolved:  Approved nem con.

  1. 2The Lead Member for Finance report was deferred to the March meeting. Cllr Price will report at that meeting on the accounts for August – December 2019.
  2. 3Noted Co-op Bank Statement dated 29/11/2019 reflecting a balance of £10,185.85 (reconciled balance £10,142.61)
  3. 4Noted the budget monitoring statement as at 30/11/2019 (Appendix 1)
  4. 5Noted the receipts and payments schedule as at 30/11/2019 (Appendix 2)
  5. 6Considered the following payments schedule:

Description

Chq No

Power

Budget

Amount

Clerk’s Salary (Nov)

SO

LGA 1972 s112(2)

Staff Costs

£ 196.16

Clerk’s Salary (Dec)

SO

LGA 1972 s112(2)

Staff Costs

£ 196.16

Clerk’s Expenses

100025

LG(FP)A 1963 S 5

Staff Costs

£   85.57

Resolved: Approved the payments listed nem con.

95                    Clerks Report (For information only)

The clerk reported to council on progress to date in respect of items on the action tracker.

96                    Highways

  1. 1B4221 and other traffic problems
  2. 1.1Cllr Warwick reported that he had sent strongly worded letters of complaint to Highways regarding the poorly organised and signposted roadworks that took place in the parish in November and December. He voiced concern at the chaos caused by the surface dressing with more disruptive mass gravelling due to take place later in the year.

Some of the tarmac laid in the rain outside Normanhurst was, he said, already lifting.

A member of the public attending the meeting commented that the roadworks team were rude and unhelpful, expecting residents to wait thirty minutes to collect their children from school.

  1. 2A member of the public reported that there are dead trees on Mill Lane. Some have fallen over. One is leaning dangerously towards the road. (///desire.something.dusters)

Action:     Clerk to ask Highways to send a letter to the landowner.

  1. 3The knocked over safety bollard at the bus refuge at the bottom of Kilcot Hill, which was reported in July 2019, has not yet been fixed. Action: Clerk to report it again to highways.
  2. 4Condition of Roads Report

Action:     Cllr Warwick to send the most recent report to the clerk.

  1. 5Oxenhall Lane Ford

Cllr Price reported on the meeting held on 26 November at the ford with PROW Officer Suzanne Hopes, Local Highways Manager Andrew Middlecote and Martyn Davy representing Newent Cycling Group.

-         The existing footbridge needs replacing.

-         The replacement will probably need to be somewhat longer than the original due to bank erosion.

-         A footbridge without cross rails at either end is preferred by the parish council as these make it challenging for less able walkers to cross.

-         The footbridge in its current position is not easy to access and is likely to get little to no use making its replacement in that position a poor use of public funds.

-         Moving the footbridge fifteen or so metres up stream and two to three metres from the edge of the ford would require a bridge of no greater length and would be an asset for the community.

-         However, relocating the footbridge will involve getting an environmental impact assessment among other things and could cost around £2500.

Suzanne Hopes intends to replace the footbridge in its current location in the “fairly near future” but has been asked by the parish council to explore all other costs/options before the replacement bridge is installed.

Action:     Cllr Price to draft a letter to County Councillor Will Windsor-Clive asking him to intercede on behalf of the parish council in this matter.

97                    Meetings / Events to consider attending

  1. 1Road Safety Group Meeting at Lydney Fire Station on 2 March 10 – 12am
  2. 2Chartered Parishes Group Meeting at GL3 Community Hub on 7 March 7 – 9pm

Council agreed that the clerk should attend both meetings. Cllr Warwick may also attend the meetings.

98                    Items for next meeting agenda

  1. 1Defibrillator: Buildbase will be closing on 31 January 2020. This will impact the defibrillator if the power to the building is switched off. Action: Cllr Warwick to approach the owner of the garage next door about the possibility of relocating the defibrillator there.
  2. 2Ford lane bridge
  3. 3Kilcot Green
  4. 4Purchase of a Community Speedwatch Kit

99                    Next meeting

Resolved:  The next ordinary meeting of the Parish Council will be held on 2 March 2020 at 7:30pm in the Upper Room at Christ Church, Gorsley.

With no further business the meeting was closed at 20:45pm.

 

........................................................                           .................................................

Signed (Chairman)                                                    Date:


Appendix 1

 CLICK HERE TO VIEW THE BUDGET MONITORING STATEMENT AS AT 30/11/2019

Appendix 2

GORSLEY & KILCOT PARISH COUNCIL

Receipts and Payments

             

1 April 2019 - 30 November 2019

             

Date

Description

Cheque No

Receipts

Payments

VAT

S137

Bank Balance

Power

01/04/2019

Bank Balance

 7,560.19

               7,560.19

24/04/2019

Precept

       5,547.00

           13,107.19

26/04/2019

A. Spencer (Apr)

SO

    196.16

                         -  

           12,911.03

LGA 1972 s112(2)

13/05/2019

GAPTC Subscription

100010

      72.45

                         -  

           12,838.58

LGA 1972 s111

13/05/2019

A. Spencer (Expenses)

100012

      49.43

                         -  

           12,789.15

LG(FP)A 1963 s5

13/05/2019

M. Highton (Expenses)

100013

  455.43

                     68.79

           12,333.72

LG(FP)A 1963 s5

13/05/2019

Parish Online Sub

100014

     36.00

                     6.00

           12,297.72

LGA 1972 s111

13/05/2019

BHIB Insurance

100015

     188.23

                     20.17

           12,109.49

LGA 1972 s111

13/05/2019

NALC LCR Magazine Sub

100016

     17.00

                         -  

           12,092.49

LGA 1972 s111

28/05/2019

A. Spencer (May)

SO

   196.16

                         -  

           11,896.33

LGA 1972 s112(2)

26/06/2019

A. Spencer (Jun)

SO

     196.16

                         -  

           11,700.17

LGA 1972 s112(2)

01/07/2019

A. Spencer (Expenses)

100017

     40.16

                         -  

           11,660.01

LG(FP)A 1963 s5

01/07/2019

GRCC Subscription

100018

       25.00

                         -  

           11,635.01

LGA 1972 s111

01/07/2019

GAPTC Internal Audit

100019

       175.75

                         -  

           11,459.26

LGA 1972 s111

26/07/2019

A. Spencer (Jul)

SO

    196.16

                         -  

           11,263.10

LGA 1972 s112(2)

01/07/2019

A. Spencer (Expenses)

100020

         50.61

                         -  

           11,212.49

LG(FP)A 1963 s5

26/08/2019

A. Spencer (Aug)

SO

    196.16

                         -  

           11,016.33

LGA 1972 s112(2)

26/09/2019

A. Spencer (Sep)

SO

       196.16

                         -  

           10,820.17

LGA 1972 s112(2)

07/10/2019

GAPTC Training

100021

         95.00

                         -  

           10,725.17

LGA 1972 s111

07/10/2019

FoDDC Election Fee

100022

       147.00

                         -  

           10,578.17

RPA 1983 s36(5)

26/10/2019

A. Spencer (Oct)

SO

       196.16

                         -  

           10,382.01

LGA 1972 s112(2)

04/11/2019

A. Spencer (Expenses)

100023

         28.24

           10,353.77

LG(FP)A 1963 s5

04/11/2019

GAPTC Training

100024

         15.00

                         -  

           10,338.77

LGA 1972 s111

28/11/2020

A. Spencer (Nov)

SO

       196.16

                         -  

           10,142.61

LGA 1972 s112(2)

13,107.19

   2,964.58

94.96

Clerk to Parish Council

Arin Spencer Mobile: 07484 619582 This email address is being protected from spambots. You need JavaScript enabled to view it.

Chairman

Nigel Warwick
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